Balancing It All

I’m always impressed by the breadth and scope of questions I’m asked during the cannabis supervisory training I lead for Cannabis Trainers. They often involve complex organizational issues and the thorniest demands that superior interpersonal communication requires. During the last session, however, I was struck by one simple yet pervasive issue that keeps getting raised: how to balance new supervisory tasks with duties from former roles for which the supervisors are still responsible. Here are some easily executable tools to help strike it:

Set aside dedicated time blocks for different responsibilities: For example, separating people management tasks (new supervisory responsibilities), versus operational tasks (former responsibilities carried over from previous role). Try, whenever possible, to work on only the tasks you’ve identified for the block.

Use the Pomodoro Technique, especially for routine and/or tedious tasks: Work in 25-minute concentrated bursts, then take a 5-minute break before switching to a different task. The stretch of time allows time for you to get into “the zone” required to complete a task, while the break helps your brain reset between tasks.

Batch activities: Perform similar tasks together instead of rapidly switching between different types of work. For example, handle all employee coaching sessions back-to-back, perform inventory of all categories in succession; answer email for ten minutes every hour.

Focus Intently: When you need to concentrate deeply on a task, turn off notifications, close your door if you have one, go somewhere private or put up a notice stating that you will be available at a specific later time. Many people think it’s impossible to do such things because they’ve been conditioned to believe that. I have fought the resistance of many previous participants on this issue, with most of them coming back to me, realizing that they are indeed not indispensable every minute of every workday.

Identify peak productivity periods: Know the best times of the day for both your physical and mental energy and align tasks with them. Like batching, (only) do complex things that require a lot of brain power when you have it, and do easier and more rote things, like answering email, when you don’t. In other words, don’t waste the best parts of your day by taking the easy way out, and utilize those sluggish periods (after lunch?) in ways to stay productive.

Be sure to join us for Rockin’ Your Supervisory Role to learn more about being an amazing leader!

Guest Blog by John Mancuso

Authentic Communication Matters

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